The modern office is meant to be flexible. This way, employers can adapt to the needs of their employees and best meet their demands. Let’s take a look at all the benefits that your business or team should consider when choosing their office layout.
1) Increase Workers’ Morale & Productivity
Everyone wants to feel like they have control over what happens in their lives. When you give people this sense of autonomy, they are happier and more productive throughout the day. Having a balanced lifestyle is important so everyone feels ready to accomplish work-related tasks when it comes time for “work” hours. A flexible workspace allows you to achieve that goal whether it’s having an exercise room on-site or permitting your employees to telecommute.
Studies show that flexible work environments can actually increase productivity by an average of 12%. So not only will you have a happier workforce, but a more efficient one too! Allowing your staff members to be productive on their own time is also vital for retention rates because it demonstrates that you value the input from all the people who make up your team. People love feeling like they are heard and having flexible hours allows them to do this on their own schedules.
2) Increase Collaboration & Creativity
Having a designated space where everyone can come together offers many benefits that go beyond just being able to share ideas with each other. When you’re in close proximity with people, you are naturally more open to collaboration. People are also generally much more creative when they’re surrounded by other people. The shared experiences that come with an office environment often end up inspiring new ideas, although this doesn’t necessarily mean that all the ideas will be office friendly! You just never know what kind of inspiration can happen by putting a variety of unique and intelligent minds together.
There’s also something about working on a project as a team that feels far more fulfilling than doing it solo. This is true whether the task involves writing the next hit single or designing your company’s latest product line . Collaboration has been shown to increase morale as well as creativity so everyone benefits from having their teammates around them. Although it might seem like a hassle to have an office space with distinct areas dedicated to specific work activities, it can save you time in the long run because people won’t need to move around so much.
3) Increase Productivity & Collaboration
The bottom line here is outsourcing when appropriate is good for business. And when every member of the workforce has a dedicated workstation where they can be most productive, that’s just even better! If one person prefers writing in complete silence while their neighbor enjoys listening to music while they work, having one area where everyone shares this type of environment makes sense. Being able to accommodate different productivity needs in this way is also beneficial in terms of efficiency and growth. Rather than having one person take turns using a room for each activity, you can utilize their time much more productively when they don’t have to move.
There are even times when certain individuals would benefit from being able to telecommute either full-time or part-time. When this is the case, a flexible workspace allows people to complete their tasks from home without disrupting the whole team’s productivity in the process, so everyone wins! There are numerous ways that a modern office space can help increase collaboration and creativity while meeting every employee’s unique needs.
4) Decrease Amount of Time Employees Are Absent
Flexible locations also have an interesting effect on absenteeism rates because people feel obligated to attend work more often than not. In fact, people who work from home tend to not only be more productive while they’re at work but also report being sick less often . Those that do fall ill are then able to recover much quicker when they don’t have to worry about commuting in their condition.
5) Increase Workplace Satisfaction
The last benefit of having a place where everyone can come together is by far the most important. People should be attending work because they feel motivated and inspired, not because it’s expected of them or so they have an office space with set hours to go to every day. This is where flexible workspaces really shine! Rather than feeling trapped behind a desk for eight hours per day people can get up and move around as they please. They can spend these extra hours attending to personal business without having to cut out early for the day.
Employees are also able to choose their own furniture, decorate how they see fit, and personalize their space however else they’d like it. If you have a worker that prefers working in complete silence, why should you force them to work around other people? Conversely if someone would do better with background noise or music, there’s no reason not give them that option! This all comes back down to creating an environment that caters specifically to each individual’s needs rather than one-size fits all.
6) Easier Access For Guests & Clients
Having designated areas where people can work is especially useful when it comes to client meetings. If someone wanted to meet with the sales team, for instance, they needn’t worry about having to wait around until their employees are finished with all of their work duties. A flexible workspace allows teams on both sides of this example (or any other) to put aside their tasks on hold while the meeting is in progress and then return back to them afterwards.
7) Helpful For Business Travel & Execution
Flexible working locations also make it easier on business travelers because there’s no reason why they can’t take advantage of these spaces too! Company business trips might require individuals to leave for days or even weeks at a time so there needs to be some sort of place where they can carry out their work. More often than not all that’s required is a laptop and access to the internet, then you’re able to collaborate with your team from any location!
8) Reduces Costs
The cost of renting an office space can add up quickly and become a burden on any business owner. Not only do you have to pay for rent in general, but also utilities and maintenance fees when necessary. With flexible workspaces you won’t need to worry about paying these costs since everything will consist of things like desks, chairs, lighting etc. Can you imagine having these set-ups at home? Talk about luxury!
9) Increases Productivity
We all want to be as productive as possible and this starts with having the right working environment. While you might not think it makes a difference, consider what would happen if someone were placed in an office cubicle or even worse, worked from home alone. It’s not uncommon for creative employees to struggle without the proper inspiration.
10) Increases Collaboration & Creativity
When people are able to work around others they tend to feel more inclined to communicate since there’s no reason for them to keep their work separate. This type of atmosphere is also great at inspiring new ideas because everyone can share feedback on one another’s projects quickly and easily.
Are You Ready for Your New Flexible Workspace?
Victory Workspace has been serving professionals in the Walnut Creek, California area for over ten years, bringing together a community of networking professionals to help them grow their business and thrive. We offer a large variety of coworking spaces, short-term office rentals, meeting rooms and a welcoming event space with plenty of free parking for you or your guests. All that while providing our clients with daily opportunities to network with other business-minded professionals just like you! To learn more, set up your free tour or inquire about which one of our services might be right for you, reach out to one of our amazing Community Guides at Victory Workspace for more information.