What Are The Pros And Cons Of Flexible Workspaces?

 

In recent years, the advantages of flexible workspaces have become increasingly well-known with coworking becoming an increasingly common phenomenon even among Fortune 500 firms.

That said, there are a few downsides, too. Both the pros and cons of going all-in to open workspaces are here.

Advantages of Unconventional, Flexible Workspaces

Unconventional, versatile workspaces reflect a company's ability to adjust to the times and allow workers to share knowledge — all while being mindful of spatial usage.

  • AN ENVIRONMENT THAT ENCOURAGES THE EXCHANGE OF KNOWLEDGE

When workers are segmented into cubicles and individual offices, chances of collaboration, and the sort of one-off, creative conversations that can occur in a good office will diminish.

Such spontaneous information exchanges, however, also occur in open coworking spaces where participants anticipate it.

Traditional office-based companies can of course also adapt this spirit — but they have to work to foster it.

  • QUICKLY TAKE ADVANTAGE OF BOTH DESIGN AND FREEDOM

As we have discussed above, today's businesses have to provide seemingly contradictory things: a carefully planned, esthetically pleasing office that also provides for workers who want to move about it in unplanned ways.

When finding it too hard to suit these criteria into an existing workspace, one of the best things about flexible coworking spaces is that it offers an instant solution.

  • SPACE UTILIZATION

Whether it's due to work, leisure time, or sick leave; it's almost unavoidable that any room in a dedicated office will often go underused.

By allowing companies and workers to select — often monthly — a rental arrangement that suits their timetable, flexible workspaces will minimize costly underspending.

This very commitment to flexibility can, unfortunately, lead to some big downsides that are unique to coworking spaces.

The Downside of Flexible Workspace

Flexible spaces can be distracting, difficult to effectively manage, and, most worryingly, one day here and the next.

  • DISTRACTIONS GALORE

Coworking spaces can actually make it more difficult to get deep work done between unnecessary noise and unplanned (read: unwelcomed) desk visits because of that "knowledge exchange" culture that we described earlier.

  • DIFFICULTY OF ADMINISTRATION

Office administration could be one of the biggest business challenges of a flexible workspace.

This can be difficult to bring everyone together for essential trainings or to fill out new paperwork as workers are scattered and come in and out all hours of the day. It's just easier to have all workers under one roof, sometimes.

  • LACK OF ROUTINE AND PERSONAL SPACE

To staff, the lack of personal space and routine that comes with flexible coworking spaces may be frustrating too. Imagine looking for a desk every day, because traffic on your drive made you 10 minutes late.

And neglect to leave any personal touches – or even your laptop charger – overnight at your office if you don't want to clock in at 5 a.m. To make sure others don't snag that nice window spot.

Will improved flexibility compensates for the amount of time and tension workers spend every day trying to find places they can spend comfortably?

Victory Workspace Walnut Creek Coworking Space
By JeffreymendelImage Courtesy of Jeffrey Nash - Own work, CC BY 3.0, Link

Are You Ready to Find Your New Flexible Workspace? 

Victory Workspace has been serving professionals in the Walnut Creek, California area for over ten years, and even after the Covid 19 Shelter in Place is over we will be here for you. We offer a large variety of Flexible Workspaces, short term office rentals, meeting rooms and a welcoming event space with plenty of free parking for you or your guests.  All that while providing our clients with daily opportunities to network - in-person and online - with other business-minded professionals just like you! To learn more, set up your free tour or inquire about which one of our services might be right for you, reach out to one of our amazing Community Guides at Victory Workspace for more information.