Remote employees can be a challenge to manage. They are not in the same office as their manager, so it is difficult for managers to know if they are working or goofing off. This blog post will offer some tips on how you can tell if your remote employee is actually doing work and what you should do when they stop being productive.
1) As remote working becomes more popular, managers are finding that frequent check-ins and video conferencing may be the key to success.
As technology has advanced so quickly in recent years, it is easier than ever for people around the world to work together from anywhere with an internet connection - even if they're in different time zones! But without face-to-face interaction as many hours of a day as possible, teams can feel isolated or less productive because their relationships have been diminished. Managers should schedule check-ins daily at certain times during each team member's respective time zone when meetings could not feasibly take place otherwise; this will increase productivity among coworkers who might ordinarily find themselves feeling lonely given how much they interact online versus offline these days.
2) Workers who are working remotely should over-communicate to ensure that they stay on the right track.
In order for workers, such as us remote employees, to be successful and have a positive work experience we need open communication with our team members. We cannot simply check in every day – it's imperative that we communicate about what is expected of us at any given time along with information about how well things are going so progress can be easily tracked without friction or confusion from lack of knowledge.
3) Take advantage of technology.
The adoption process for digital transformation can take months, if not years to complete, but once fully adopted it has been a fantastic way to support engagement strategies and get stuff done! Tools like Zoom, Google Hangouts and Microsoft Teams - which many people are already using on a daily basis- provide simple platforms that make tackling tips 1 and 2 easy. It may seem uncomfortable at first due to the change in workflow, but as soon as you start embracing this shift with all your heart (and let go of old habits), things will be much less complicated than they used to be before these technological tools were introduced into our everyday lives.
4) Establishing rules of engagement will make remote work more efficient and satisfying.
The set expectations for the frequency, means, and ideal timing can be established in a way that benefits both managers and their teams by using check-in meetings with video conferencing when possible to garner feedback on projects or other issues as needed. It is also important to establish best times of day for each team member (maybe you) so they are able to contact you at those specific hours while manager’s should have an idea about what time range works best for direct communication from any given employee. Finally it's essential that peers within your organization share information necessary between one another if any problems arise.
5) Manage expectations by being clear and concise about what is expected.
As times change, you may find your employees need to pivot their focus on new tasks which impacts performance without warning. Set up a system of feedback so that everyone in the organization knows where they are going before it's too late!
6) Focusing on outcomes, not just activities
This is widely known as a best practice for increasing engagement and empowering employees. Clearly defining the goals and desired results then allowing employees (that have been given more training than ever before) to develop their own plans of execution will provide creativity, ownership - which are key ingredients in building successful teams that stay engaged regardless if they're working remotely or at an office.
Are You Ready to Find Your New Coworking Space for Your Remote Employees?
Victory Workspace has been serving professionals in the Walnut Creek, California area for over ten years, and even after the Covid 19 Shelter in Place is over we will be here for you. We offer a large variety of coworking spaces, short-term office rentals, meeting rooms and a welcoming event space with plenty of free parking for you or your guests. All that while providing our clients with daily opportunities to network with other business-minded professionals just like you! To learn more, set up your free tour or inquire about which one of our services might be right for you, reach out to one of our amazing Community Guides at Victory Workspace for more information.