It’s no secret that technology has revolutionized the way we do business. With the help of a virtual office, you can run your business from anywhere in the world with an internet connection. But what is a virtual office, and what can you do with one? In this article, we’ll break down all the basics you need to know about virtual offices!
What Is A Virtual Office?
Virtual offices typically offer companies with less than 20 employees all of the trappings of an elaborate business address in exchange for a fee, including mail handling and courier services, virtual telephone answering in addition to secretarial support in some instances.
What Kinds Of Services Do Virtual Offices Offer?
No matter how few people work out of virtual offices, these businesses usually provide each worker assigned there with a dedicated telephone number that gives callers the impression they are communicating with somebody at a much larger operation. Virtual office providers often keep suites open late so workers can access them without waiting until the next day to make telephone calls or send and receive faxes.
Virtual offices also provide virtual receptionists to answer the company’s business phone lines during non-business hours, freeing workers from needing to take calls outside of normal operating hours; virtual office providers often keep virtual office organizations’ call answering services open late into the night and on weekends for this reason.
Some virtual offices may even offer virtual mailboxes that allow employees who work at virtual offices to pick up their snail mail at a different location than where they work. Many virtual offices provide administrative support such as filing documents with government agencies or handling payroll processing so clients can focus on growing their businesses rather than wrestling with these time-consuming activities.
Do Virtual Offices Offer The Use Of Conference Rooms?
Most virtual offices will offer the use of a virtual office meeting room for their members. Virtual office members can book virtual office meeting rooms as needed, and virtual offices will provide a private place to meet with clients or conduct presentations.
How Can Virtual Offices Help Me Stay Connected?
Virtual offices offer full business address services that include a receptionist, mail handling, phone answering, and forwarding. For virtual offices with live-operator assistance, you can have calls forwarded to your cell phone, personal line, or an alternative number at no charge. In addition to telephone services, most virtual offices offer fax receiving, computer internet access, and virtual office web hosting.
Is It True That Virtual Offices Can Work In Two Ways?
As virtual offices are becoming more and more popular, entrepreneurs are finding out that virtual offices can operate in two ways. It all depends on what your virtual office is to be used for. Some virtual offices work really well for things like graphic design firms where single designers hire themselves out to different companies without having to set up an actual office space, this is called an online virtual office. Other virtual offices work great for businesses that have several employees who telecommute, but still, need the services of a home-based business office to get all their paperwork done properly. This is known as the physical virtual office.
Is Using A Virtual Office Expensive?
Virtual office solutions typically cost much less than a traditional brick-and-mortar workplace, especially if you consider the benefits of virtualizing your workforce. The virtual office could easily save you between $2,500 and $10,000 per person per year in rent and lost time as employees travel to work. The virtual office could easily pay for itself within just a few months.
How to Get Started With Virtual Offices
If you’re looking for virtual offices, there are many options available that can provide virtual business addresses as well as mail forwarding, telephone answering services, teleconference rooms, and temporary meeting space for small groups at a fraction of the cost of a traditional business location.
You’ll want to start by putting together a shortlist of virtual offices you’d like to use. Do this by checking the virtual office websites available on the internet, or talking with friends about virtual office providers they’ve used in the past.
Once you have your shortlist ready, contact each virtual office provider and ask them all about their services. Ask lots of questions; virtual offices can do different things depending upon where they’re located, what type of virtual office package that business is offering, and if there are any additional fees that apply such as long-distance telephone charges for teleconference rooms.
After choosing the virtual office best suited to your needs, you’ll need to get all of your information together before signing up. You’ll have to provide business information such as website address, virtual office address (where you’ll receive mail), email address, telephone numbers, and fax number. You’ll also need to provide personal information such as name, telephone numbers, social security number (or tax ID if it applies to your business), and other contact information.
Once virtual office providers receive your application they will send you confirmation of your virtual office account along with any additional passwords or codes necessary to access the virtual services provided by that virtual office. The virtual office representative will often set up an introductory phone call with you so you get all the information about using that virtual service in one place. This can be very helpful when getting started!
Virtual office, virtual assistant, remote work – these are all terms that have become more and more common over the past decade. But how do you know if a virtual office is right for your business? Is it worth spending money on a full-time or part-time employee to be able to work from home? Don’t worry! We can help answer any of these questions and figure out what makes sense for your company. Give us a call today so we can get started planning an online presence strategy tailored just for you!
Are You Ready to Find Your New Virtual Office for Your Business?
Victory Workspace has been serving professionals in the Walnut Creek, California area for over ten years, and even after the Covid 19 Shelter in Place is over we are here for you. We offer Virtual Offices, a large variety of coworking spaces, short-term office rentals, meeting rooms, and a welcoming event space with plenty of free parking for you or your guests. All that while providing our clients with daily opportunities to network with other business-minded professionals just like you! To learn more, set up your free tour or inquire about which one of our services might be right for you, reach out to one of our amazing Community Guides at Victory Workspace for more information.