Is your business ready to make the leap into the virtual world? More and more companies are turning to virtual offices as a way to cut costs and improve efficiency. But if you’re not familiar with the concept, it can be tricky to know where to start. That’s why we’ve put together this guide – so you can learn everything you need to know about making the switch to a virtual office. Keep reading for expert advice on everything from choosing the right provider to set up your new workspace. And when you’re done, you’ll be ready to take your business online!
What Is A Virtual Office?
A virtual office is an office in which the employees/workers function from home, a separate storefront, or any other location outside their company’s main office.
Virtual offices take advantage of today’s technology to cut back on overhead costs while giving the flexibility to stay organized and focused without sacrificing quality. In fact, many businesses are finding success with virtual offices all over the world, here are three reasons why it may be right for you too:
1. Cost-Effective Solution
Running a business takes money and time, but having less overhead helps alleviate stress during tight financial times. Virtual offices can save your business a lot of cash by allowing workers to operate remotely, reducing expenses related to leasing space, and keeping overhead low.
Along with saving money on overhead costs, virtual offices can save on travel time and expenses by having employees working from the location of their choice.
This not only saves businesses money but also gives them access to a wider pool of potential employees that are available 24 hours a day. This is especially helpful for businesses that deal with different time zones or have customers around the globe.
Not everyone wants to relocate, so giving workers the option to still be involved with your business even if they don’t want to move is an attractive benefit many workers find appealing about virtual offices.
2. More Productive Workforce
Working remotely expands your talents outside of the traditional workplace which helps you generate new ideas during work hours. Not only does this increase employee productivity, but it also lets employees express themselves freely without fear of being judged.
This freedom is both a motivating and inspiring aspect of working from home that helps you maximize your output during work hours. Allowing employees to take a break every hour also gives them the energy they need for more work done.
Since there are no rigid office hours, people have the freedom to decide their own schedule. This helps workers focus better on tasks since they can decide whether to finish something by 5 PM or 9 PM.
Other than this, virtual offices allow some flexibility where independent contractors can choose what works best for them like choosing locations and hours of work. They have the option to choose a home office or a more professional space while still being able to attend meetings and complete their deadlines.
3. Remote Workforce Benefits
Employees working remotely enjoy many benefits that help them enhance their productivity and achieve better results. Some of these perks include:
- Freedom from an unmotivating workspace
- Flexible schedule where employees have the freedom to set their own hours
- More time devoted to their personal life which helps balance between work and family life
- No commute time, thus saving money by not traveling back and forth between home and the office
- Better work/life balance since there aren’t rigid office hours unlike in traditional offices. Employees can also manage their time and tasks efficiently by allocating enough time for work and play
Management of a remote workforce is made easy through the help of expert advice, tools, virtual assistants, and outsourcing. With the right set of strategies in place, companies can make sure that they hire and train the right person who can manage a virtual team.
People who are more inclined towards working offsite enjoy the freedom to work on their own terms as compared to those who would rather be seated at an office desk from 9-5 every day.
How Do Virtual Offices Work?
Virtual offices are office spaces that have the same benefits as the traditional commercial space but without being tied to a physical location.
Here are some benefits virtual office has over brick and mortar locations:
- There is no need to invest in expensive equipment, furniture, or installations.
- Unlike commercial real estate companies, virtual offices are often more flexible in terms of the duration of the rental agreement.
- Virtual offices offer greater privacy, which allows for better work/life balance.
What Kinds Of Services Do Virtual Offices Provide?
Virtual offices have a range of services that can be availed by clients. Aside from the regular office space, virtual office spaces also provide other professional services such as receptionist service, mail and courier handling, answering service, telephone answering service with multiple extensions per line, and personalized telephonic greetings for each extension.
In addition to these basic services, they also offer high-tech features such as personalized call routing (forwarding calls to mobile phones or any other device), email response, and fax interception.
Why Should One Use Virtual Offices?
Clients who need certain physical premises only for short periods of time stand to benefit the most from virtual offices. For example, if you own a retail store but would like to conduct an exhibition elsewhere, you would only need the virtual office for a couple of weeks. Virtual offices can be used by both small and large-scale enterprises as this type of business offers flexibility.
If you are planning to transact with another company overseas or across borders, it is necessary to use virtual office services in order to establish your credibility since this way, you show that your company is well-established.
What Should One Look Out For Before Signing Up With A Service Provider?
The first thing that you should check is how long the business has been providing virtual office services. You also have to make sure that their packages suit your needs so take time reading all their plans’ details carefully. It goes without saying that an established firm will have more experience than the new ones.
The next thing that you should look into is how accessible they are; do they have regular office hours? The best virtual office providers offer around-the-clock availability for their clients.
Furthermore, try to find out what kind of services will be given to your company along with your virtual packages, these may include things like mail forwarding, live phone answering service, and so on. When the provider already has a presence in several different countries do take advantage of this because it might save you tons of money on international calls!
Lastly, make sure to check the quality of their services by asking for some testimonials from previous customers before making any decision. This way you can learn about both good and bad experiences other people have had when working with them.
We’re sure you have a lot of questions about virtual offices, or perhaps are considering making the switch to one. Our team is here for you- with extensive knowledge and experience in this field, we can help guide your decision and answer any questions that may arise during this process. Call us today!
Are You Ready to Find Your New Virtual Office for Your Business?
Victory Workspace has been serving professionals in the Walnut Creek, California area for over ten years, and even after the Covid 19 Shelter in Place is over we are here for you. We offer Virtual Offices, a large variety of coworking spaces, short-term office rentals, meeting rooms, and a welcoming event space with plenty of free parking for you or your guests. All that while providing our clients with daily opportunities to network with other business-minded professionals just like you! To learn more, set up your free tour or inquire about which one of our services might be right for you, reach out to one of our amazing Community Guides at Victory Workspace for more information.