The best questions to ask a coworking space provider are those that can help you make sure the environment is right for your needs. It's important to consider things like whether or not there will be enough outlets available if high-speed internet connections and printers are included in your package fee, what time of day noise levels typically peak, how much storage space is allotted per person (for both personal belongings as well as professional equipment), and more.
Not every business has identical needs when it comes to office spaces—some may need conference rooms while others don't; some may require coffee provided by the company while others want their own espresso machine at work, etc.—so understanding all of these special considerations before committing to an arrangement with one provider will ensure you can find the perfect match for your company's needs.
The license agreement
Consider your company's requirements: do you require temporary space, a place to "live" during a relocation, or flexible workspaces? When looking for a serviced office space, you should inquire about the many types of license agreements available. Some serviced offices offer a pay-as-you-go option, while others may offer flexible 3- to 12-month license agreements. Inquire about the notice period—some business centers require a month's notice to terminate your license agreement, but this varies per organization.
The cost
Keep the rental charges in mind as you look over the various license agreement possibilities. How much of a license agreement can your company afford? Is it feasible for you to pay the needed rental deposit? How does the cost of a certain serviced office space compare to that of others in the same neighborhood? When shopping for office space, keep your budget in mind.
Packages
When calculating the cost of the license agreement, make sure to inquire about bundle deals. Business centers may provide bundled services, which can help you save money in the long term. Instead of paying for package elements that you don't need, find out what each package includes and if you can mix andÂ
Location
Consider where the office space is located; you’ll need to find a location that works for the company, your staff, and clients.
- Is the location easy for employees to access?
- Will visitors be able to find the office easily?
- Are the premises secure—what type of security do they offer?
Where will the serviced office space be located? If you are looking for a place to live and work during a relocation, make sure that your home is in close proximity to the location of the serviced office. You should also think about traffic flow—do workers need easy access to public transportation or highway routes? Is there parking available on site for visitors and clients?
Facilities & Amenities:
What services and amenities are available? Each business center has its own set of amenities, as well as different office facilities. Look for serviced offices that provide what you and your team require, and make sure to inquire about if these services are included in the license agreement:
Does the serviced office come with meeting rooms and office equipment? (such as access to printers, projectors, etc.). Do they have a break room or kitchen where your employees can take a break? Are there manned reception, phone forwarding, admin support, and other business support services available at the center?
What types of office spaces do they have on hand? Is it possible for them to supply more space if your company expands? Is there a gym with showers on-site? Is there enough parking for visitors and employees? What kinds of workstations are there? Is office furniture included, and if so, what kind of office furniture do you get?
Are You Ready to Find Your New Coworking Space?
Victory Workspace has been serving professionals in the Walnut Creek, California area for over ten years, and even after the Covid 19 Shelter in Place is over we will be here for you. We offer a large variety of coworking spaces, short-term office rentals, meeting rooms, and welcoming event space with plenty of free parking for you or your guests. All that while providing our clients with daily opportunities to network with other business-minded professionals just like you! To learn more, set up your free tour, or inquire about which one of the services might be right for you, reach out to one of our amazing Community Guides at Victory Workspace for more information.
