Whether you’re a startup or small business, there’s a good chance you’re looking for ways to reduce costs and increase efficiency. A virtual office can be one of the best solutions for your business needs, but how do you know which is the best virtual office for you? In this article, we’ll outline 5 steps to finding the best virtual office for your business.
Step 1: Know Your Needs
The best virtual office for you is the one that can provide all of the features and amenities that you need to run your business. In order to find the best virtual office, you first need to know what your needs are. What type of businesses do you want to attract? What services do you want to offer? What type of space do you need?
Once you know your needs, it’s time to start shopping around. There are many different virtual office providers out there, so take your time and find the one that best meets your needs.
You should find a virtual office provider with all of the features and amenities you need to run your business, such as:
- Private suites for convenient privacy (and professional appearance) during appointments or teleconferences
- Receptionist services include answering phones professionally in order to help protect both clients’ confidentiality and yours as well
- Mailing address and phone numbers which can be used on company letterhead, marketing materials, etc.
Step 2: Location Matters
Location is key when it comes to finding the best virtual office. You want to be in a location that is convenient for you and your clients. If you are located in a city, find a virtual office near the business district. If you are located outside of a city, find a virtual office that is close to an airport or major highway. You also want to make sure the virtual office has ample meeting space and parking availability.
Step 3: Determine Your Budget
The next step is knowing what budget range suits you best before looking at different virtual offices’ prices. Make sure your expectations are realistic when choosing an appropriate price range based on your company’s size and requirements.
There are many virtual office solutions out there available to small business owners. Finding a company with an affordable price tag will ensure savings in other areas of your business allowing it to grow even more!
You will find it easier if you know your budget before starting out. This way, you won’t overspend or pay for something that isn’t necessary for your business. It’s also a good idea to have at least two separate budgets – one for equipment items like printers, phones, etc., and another budget just for services which are needed by everyone such as filing services.
Step 4: Consider The Type Of Technology A Virtual Office Is Using
It is important because if the virtual office needs to be accessed via a cell phone or VOIP service you need to find out what type of technology they use.
The best way would be to ask them directly as many companies have customer representatives that will gladly give this information over the phone. You could also go on their website and look at their “About Us” section – most businesses include these details in this part of their site. Another option would be to find reviews from other customers online, for example on Yelp or Google Reviews, which often includes comments about things like communication services provided by types of business locations.
Some virtual offices are still using technology from the early 2000s, which can be frustrating for employees who are used to working with more up-to-date tools. Before signing a contract with a virtual office, be sure to ask about their technology infrastructure and find out how compatible it is with your devices and work style. You don’t want to end up stuck in an office that’s difficult or impossible to use.
Step 5: Check Out Their Membership Terms
As you find the best virtual office for your needs, it is important to consider their membership terms. A virtual office can be a great option if you want flexible hours and more amenities than working from home or even an independent co-working space. However, these benefits come with costs associated with them. Make sure you understand what those will be before joining any particular company’s services. Some of the most common membership types include:
- Monthly or annual memberships that require a contract
- Pay as you go plans (these often charge on a per month basis)
- Membership fees included in monthly rent at shared workspaces ranges between $300-$3000/month depending on the location.
- Free or low-cost memberships with an option to upgrade for additional services
- A virtual office that has some perks like free printing, access to conference rooms, and more.
Make sure they offer all of these things you think you’ll need before signing up!
How Can I Find A Virtual Office Near Me?
Sometimes finding the perfect spot is as easy as searching by your zip code, but if it’s not there don’t worry! You’ve got options available when it comes to how far out from home you want them located. Some offices are open 24 hours per day (although this isn’t common) so making sure their work times match yours if working outside of normal business hours would be something helpful. When it comes to conference room bookings, some offices offer them on a first-come-first-serve basis while others have set hours that you can reserve the room. And lastly, always be sure to check out the office’s reviews before signing up!
The 5 steps outlined in this article should help you find the best virtual office for your needs. We hope that by following these guidelines, you can quickly and easily choose a virtual space to call home! If you have any questions or need guidance on narrowing down your options, feel free to give us a call today. Our team of experts is ready and waiting to partner with you so that we can provide the perfect solution for all of your remote work needs.
Are You Ready to Find Your New Virtual Office for Your Business?
Victory Workspace has been serving professionals in the Walnut Creek, California area for over ten years, and even after the Covid 19 Shelter in Place is over we are here for you. We offer Virtual Offices, a large variety of coworking spaces, short-term office rentals, meeting rooms, and a welcoming event space with plenty of free parking for you or your guests. All that while providing our clients with daily opportunities to network with other business-minded professionals just like you! To learn more, set up your free tour or inquire about which one of our services might be right for you, reach out to one of our amazing Community Guides at Victory Workspace for more information.