The phrase "virtual office" may have sounded odd a few years ago, but today the definition is fairly normal. A business does not have a fixed address but still acts as a supplier of products and services. Owing to the increase of telecommunications and remote work, there is less need for a company to operate from a traditional brick-and-mortar venue.
In particular, start-up companies benefit from the versatility of virtual office spaces. Many startups run on shoestring budgets and do not have the funds for a professional company set up, complete with a secretary and a conference place. Digital offices give them an opportunity to maintain a professional environment while staying within the budget. In this article, we'll look at a few ways that a virtual office can help any company, not just start-ups.
Saves money on secondary expenses
In addition to saving on an expensive office lease, you would also be able to save money on secondary business costs. For example, if you currently give your workers incentives such as parking passes, petrol stipends, or public transport memberships as part of their pay package, you will no longer have these costs with a virtual office. Secondary costs, such as office uniforms, equipment and services, would also be subtracted from the monthly overhead, contributing to further operational savings.
Remember the days when you spent an hour switching around? That's an hour of missed efficiency that you could build on when working from home. With virtual offices, you save time on switching (or having to leave the house in general) so that you can concentrate on the job at hand. Your workers, too will be able to make the most of their working day without thinking about the time they have lost to traffic or other traffic delays on their journey.
Makes Businesses More Professional, Credible, Legitimate
Getting a prestigious business address with a virtual office means that the brand retains a reliable, competent and legitimate business profile. Using a physical business address and an office phone number on the business cards, blogs, and emails enhances confidence in potential customers rather than seeing a cell phone number and home address. It enhances your integrity and reputation as a company and makes you more available.
Choosing a virtual office address in a well-known area important to your company generates a favorable perception of your business. For example, if you are a digital company and use a virtual address in Tech City in East London or Custard Factory in Birmingham, this will improve your credibility as a tech company and build the right picture for your customers. The benefit of a virtual office means that you can have a prestigious business address in the city and work from your home in the country, while retaining reputation and prestige.
More Inspired Workers
Virtual offices make the handling of workloads more flexible. Employees can help handle their workload by spreading their to-during do's the day and not wasting too much time on a single job. The effect is a more productive workforce, with workers able to reach deadlines on a regular basis. Motivation increases as workers are encouraged to make their own schedules. They're no longer working because they have to" finish the job, but because they're investing in its completion. This can make a big difference in the way they see their job and their employer.
A virtual office helps you to expand your business without moving to a larger office. This is a lower cost and stress-free alternative to conventional expansion, which involves moving to a bigger office and paying much higher rental rates. Since space is not a limiting factor, growing companies may use a virtual office address to create a presence at a new location or to have several offices across the world, while testing the market there at no cost to move to that area.
Allows Businesses to Capitalize on Talent
If your company is rising at a rapid pace, virtual offices offer the ability to capitalize on the available talent and to continue to expand. Often businesses can be stymied by their physical office space; if your current team doesn't have enough desks, how can you continue to expand your business? Instead of thinking about the amount of office space available to you, virtual offices will attach as many team members as you need online. This will effectively encourage more workers to work, as the business will not be constrained by space. Plus, you will find talent from all corners of the globe.
No Longer-Term Contracts
Many virtual offices are on a monthly or ad hoc basis. There are no long-term leases like there are for actual office rooms. This eliminates the possibility that you simply use and pay for the virtual office address for as long or as little as you like.
Virtual Offices are More Environmentally Sensitive
Businesses may be talking a big game about being environmentally conscious, but how many take responsibility seriously? Offices can be one of the biggest sources of waste—and even smaller businesses can throw away a huge amount of paper and other materials. When you consider the amount of carbon emissions from office workers who drive or bus every day to work, the effect that a small business can have on climate change can be surprising.
Virtual offices do not have these problems. Staff can connect to the office remotely and start working immediately. There is less impact on fossil fuels and less waste on organic materials. Virtual offices often use electronic records, which are less likely to be lost and need less staff.
Are You Ready to Find Your New Virtual Office?
We have just what you are looking for! Victory Workspace serves professionals in the Walnut Creek, California area. At Victory Workspace, we offer a variety of Virtual Office packages designed to give you all the benefits of a traditional office at a fraction of the cost. What does it mean to have a virtual office? What would it look like to have one? How would it change your business and your day-to-day work life? We are the leaders in virtual workspaces in Walnut Creek because we have an innovative and comprehensive approach to non-traditional workspaces. To learn more, set up your free tour or inquire about which one of services might be right for you, reach out to one of our amazing Community Guides at Victory Workspace for more information.